Add User(s) in Sprinklr

Updated 

Adding users to Sprinklr allows you to onboard your team, providing new users with the access and permissions they need to get started in Sprinklr. The article below will explore the basic information you need in order to add users and the options Admins have to edit user details.

Once the user(s) are added to Sprinklr, an email invite is sent which remains active for 60 days. After accepting the invite, the users can edit their personal details like First Name, Last Name, Phone Number, and Language regardless of their User-type.

Admin Set-up: To add a user, you must either be a Global Admin/User or a Workspace Admin of the customer/workspace environment where you want to add Users. You cannot create a user with a higher User level than yourself.

Also, you must have the appropriate permissions to add users to Sprinklr. To learn more about Global and Workspace level permissions, see Sprinklr Platform Permissions.

Add a Single User

Perform the following steps to add a new user on the New User page.

  1. On the Launchpad, under Platform Modules > Settings, click All Settings.

  2. On the left navigation pane, under General, select User Management. The User Management page appears.

  3. Select Users from the left navigation pane and then click Add User present at the top of the page. The Create Users page appears.

  4. Fill in the required fields on the Create User page. Fields marked with a red dot are mandatory. Refer to the New User - Field Description section to view the descriptions of the fields on this page.

Create User — Field Descriptions

Fields
Description
User Info
Upload Image 

Upload an image of the user. 

First Name

Enter the user's first name. 

Last Name

Enter the user's last name. 

Email

Enter the email address of the user, which will be used when logging into the Sprinklr. 

Phone Number

Enter the phone number of the User.

Note

It is recommended to first enter the e-mail address before you fill any other field. It ensures that Sprinklr auto-populates the remaining fields based on the existing user-related data available in the Sprinklr database. 

Note: The Platform Packages section becomes available only to partners that have enabled the new Pricing and Packaging feature introduced in Release 20.7 or later.

Platform Packages
Users are now governed through a three-tier structure: Package, Seat, and Add-Ons (optional).

Notes:

  • Users will be able to view only the packages that has been purchased by the partner.

  • The user must have the appropriate roles and permissions to view and access the modules included in the purchased package. For more information on assigning permissions, refer to

  • User access will be restricted based on purchased packages or seat types. Permissions will be governed by seat type (growth, enterprise, add-ons). For example, growth users can access only growth features, while enterprise users can access enterprise features.

Package

Seat Type

Add Ons

Core

Growth

NA

Core

Enterprise

Advanced Ads
Growth Ads
Marketing
Distributed
Advocacy

Lite

Lite

Distributed User, Ads Lite

Care

Care

NA

Package

Select the appropriate package. Package refers to the bundle of modules or capabilities purchased.

  • Core (Sprinklr Social, Insights, Ads, Marketing modules)

  • Care (Sprinklr Care module)

  • Lite (limited functionality, includes Ads Lite & Distributed User)

If more than one package has been enabled in your environment, you can select multiple package using .

Note: Users can be assigned to multiple packages (Core, Care, Lite) concurrently. For example, a user can be assigned to both Core and Care, or to Lite, Core, and Care simultaneously.

Seat

Select the appropriate seat for the package. Specifies the level of access the user is provided with.

  • Core:

    • Growth (previously Standard)

    • Enterprise (previously Professional)

  • Care:

    • Care

  • Lite

Notes:

  • Admins will only view Seat types enabled for the partner.

  • Seat types for each module are defined and finalized in the entitlement (contract). Once configured, partners can only assign modules and add-ons to users.

  • A user cannot hold multiple seat types within the same package. For example, a user cannot be both a Growth Core and an Enterprise Core user simultaneously.

Add On Modules

Specifies the additional features or modules that can be purchased and enabled in addition to a user’s assigned Package and Seat type. For example, if a user is assigned the Core package with an Enterprise seat, the following add-on modules are available:

  • Core > Enterprise:

    • Standard Ads

    • Advanced Ads

    • Marketing

    • Product Insights

    • Location Insights

    • Advocacy

    • Distributed

    • Display

  • Lite

    • Ads Lite

    • Distributed User

Note: Admins can select multiple Add On Modules for Enterprise, but only one Add On Module for Lite.

User Assigned Roles

Global Roles

Select a Customer Global Role if applicable.

Local Roles

Select a Customer Local Role if applicable. Local roles are special global level roles that can be enabled for specific workspaces.

Workspace 

Select Workspace.

Add New Local Role 

Click this to add a new local role.

Workspace Roles 

Select a Workspace Role if applicable.

Teams

Designation

Enter the designation (you may use this field to describe the organizational role of the user).

Department

Enter the department to which the user belongs. 

Manager

If the user's manager is available in Sprinklr, they can be selected from a drop-down list. 

Secondary User 

Enter the secondary user for the user. Filling the secondary user will be helpful when the primary user becomes inactive. For example, the scheduled triggers will be sent to the secondary user in case the primary user becomes inactive.

User Properties
Product Seat

Select the desired product seat from the drop-down menu.

Notes:

  • Sprinklr Marketing and Sprinklr Insights users occupy Sprinklr Social seats.

  • This field is applicable for partners that have not enabled new Pricing and Packaging feature.

Language

Select the required language.  

Federation ID

Enter the Federation ID.

Homepage Persona

Select the homepage persona from the drop-down list

Enable Persona App based experience

Select this if you want the user to only have access to Persona App UI.

Is Active

Select this option to set a user as active or inactive. Inactive users cannot log in to the Sprinklr. 

Forbidden Mobile View

Login using only SSO

Select this option if you want the user to be able to login using only SSO (Single Sign-On).

Revoke Auth Token on Passwory Expiry

Select this option to revoke authorization access tokens on password expiry. 

Properties

Custom Properties

Enter the desired properties. 

User Groups to Include User In 
Select User Groups 

Select the user group(s) to include the user in from the drop-down menu. 

Primary User Group 

Select the primary user group from the drop-down menu.

Default Handles
Select Channel

Select the desired social channel from the drop-down menu.

Select Handles

Select the default handle for the social channel.

Add New Default Handle 

Click to add a new default handle for the social channel.

User Skills
Skill 

Select the desired skill from the drop-down menu.

Proficiency Score 

Enter the desired proficiency score for the skill.

Add Skills

Click + to add the skills of the user and the respective proficiency score. Hence, when a new message or case comes into the queue, the Assignment Engine will route them to an agent who has the requisite skills and available capacity.

Approvers
Publishing Approval Mandatory 

Check the box if you want the user's posts to go through mandatory approval by another user or users. If a mandatory approval is set for a user who is added to multiple workspaces, the approval must be set in each workspace.

Approvers 

Select the approver(s) for this user. Approvers set will only apply if Publishing Approval Mandatory is selected.

Approver User Group 

Select the approver user group for the user. 

Add Multiple Users

  1. In the top right corner of the Users (Settings) window, click the Options icon Space_Icon_Options (Horizontal).png and select Import Users.

  2. In the Import Users window, click Download EXCEL Template to download the excel file. Enter the details in the file. For more information, see New User— Field Descriptions.

  3. Click Upload to upload the excel file.

  4. Once the file is uploaded, click Import in the bottom right corner.